Hey there! I'm sure you've been there.
You've created a WPS Presentation, added some cool graphics or data from an Excel sheet, and later decided to tweak the original file. But when you move it to your presentation, nothing changes. It's frustrating, isn't it?
Well, I've got great news for you. With just a few simple steps, you can link objects in your WPS Presentation so that whenever the source data changes, your presentation updates automatically.
In this article, I'll walk you through everything you need to know about linking objects in WPS Presentation, from understanding the difference between embedding and linking, to specific steps for linking text, images, and other files.
Ready to make your presentations smarter and more dynamic? Let's dive in!
What's the Big Deal with Linking Objects?
Let me break this down for you. Embedding and linking are two ways to include content in your WPS Presentation.
Imagine you have a chart in Excel and you want to showcase it in your presentation. If you embed it, you're essentially copying the chart as it is into your slide. That means if the data in Excel changes, the chart in your presentation doesn't automatically update. You've got to redo it manually.
But with linking, it's different. Linking creates a connection, so when you update the source file—whether it's Excel, Word, or even a graphic—you see those changes reflected right in your presentation. It's like having a live feed.
The beauty of linking is that it saves you a ton of time. Especially if you're making a presentation that involves external data or frequently updated graphics. Think about it—you don't have to babysit your files anymore!
Also, it keeps everything consistent. One update, and everyone who accesses the linked file sees it. Not cool?
Linking Text in WPS Presentation
Now, let's get to the actual steps. First up, linking text. This could be text from a Word document, a paragraph you copied, or even text in notes or comments.
Here's how to do it:
Step 1: Select the text or copy it from the source file where you want to link to.
That's right—just highlight the text you want to link in your source document.
Step 2: Go to your WPS Presentation and select the slide where you want to place this text.
Then, right-click on the slide or on the text placeholder you want to use, depending on where you want the text to appear.
Step 3: Choose Link to File from the menu options.
That's it! Now, your text will always be pulled from the source file.
It's a simple process and very effective. You can use it to pull headlines, quotes, or any text you might need for your presentation.
Oh, and don't worry if your source text is formatted differently. WPS Presentation usually handles it pretty well.
Linking Images and Graphics
Now, let's talk about images. Images are a bit different because they're external files that you need to insert.
Step 1: Open the image file in your source folder that you want to link.
Make sure you know the exact file name and its location.
Step 2: In WPS Presentation, go to the Insert tab and click on Insert Picture.
Instead of browsing and selecting the image, you can link to it. But wait—there's a slightly different approach.
Step 3: After Insert Picture dialogue opens, navigate to your image file and select it, but hold on. Instead of clicking Insert, look for an option to link.
Actually, in WPS Presentation, it's not exactly like inserting a hyperlink. We usually link to the file by inserting a picture that references the file.
Here's a bit more detailed approach:
a. Click Insert > Insert Picture.
b. Browse to your folder containing the image.
c. Once you're selected the image, instead of just inserting it, click where you want to place it and then look for options that might allow linking.
Wait, let me clarify: when you insert a picture from a file, it automatically links to that file. No special steps required. However, if you want to link to an image that's already in another file, there's a different way—often via Link to External Data or something similar.
But for straightforward image insertion, WPS Presentation will keep the link active. If that image updates in the source, the embedded copy will change.
Nice and easy, right?
Linking Other Files and Objects
Besides text and images, you can link quite a few other things in WPS Presentation.
Microsoft Excel charts
If you have a chart or data table in Excel, you can import it into your presentation as an embedded chart, but then you can link it so that it updates automatically.
To do this, you can go to Insert > Object and choose the Excel Chart option.
When the Object Insertion dialogue pops up, make sure to select Link and not Create New.
Also, you can sometimes link charts without inserting them as objects, maybe via a smart art or other options. But these steps should work for direct Excel linking.
Acronyms and Greeting Icons
Another cool thing is linking to images that move or animate. For example, you can link to a .gif file or an animation sequence.
How do you do that?
Similar to images, insert them using the Insert tab and Insert Picture or Insert Media, and they'll be linked.
There might be different options for updating GIFs, but if you use modern file formats (like .webp), they usually stay up to date.
What If the Link Goes Bad?
Okay, sometimes things don't go as planned. Links can break or get corrupted. Don't sweat it, it happens.
Here's how to check and fix your object links.
Using the Help feature
When you see a question mark appear next to a linked object, that's usually a sign that the link is broken. Right-click on that object and look for the unsatisfied link. Then, select the